Office of international admissions in every university receives approximately 200-250 queries everyday. On top of it they also receive e-mails from within depts regarding meetings, updates on university policies etc…There is usually 1 e-mail ID where you can send your request regarding application status, corrections in I-20 and other miscellaneous questions .There is no wonder a student admission office administrator either not replying to your e-mail or takes time to respond to your queries.
So now how can you make your e-mail noticed and get a response?
Please note this strategy should be used only in extreme urgent situations and should not be used for every email that you send. Some of the situations where you can use this tactic:
1) Your name in I20 misspelled
2) You didn’t receive any correspondence and your visa interview is scheduled in next 3 weeks
3) You sent 3-4 other e-mails previously and you had no response
4) You sent all your applications documents, but online system shows some of the documents were not received.
5) You received an email / letter saying that couple of documents was not received.
Before you write an e-mail, you should show an urgency level in the subject line
e.g SUB: URGENT – 2ND REQUEST – I20 MISSPELLED – ID # ABC123456
SUB: URGENT – 4TH REQUEST – APPLICATION STATUS NOT RECEIVED – ID # ABC123456
SUB: EXTREMELY URGENT – 3 WEEKS FOR CLASSES –I20 NOT RECEIVED
After you drafted the subject line follow 3S principle to keep your content simple, straight and stupid.
Dear admission officer,
Inspite of my previous 4 request regarding application status, I didn’t receive any form of communication. My classes are schedule to start in next 3 weeks. I would greatly appreciate if you could e-mail me the status of my application as soon as possible.
Please note the content should not be offensive, arrogant or commanding. The content should not be not more than 2-4 lines. AEG officers use this strategy whenever there is an urgent need to get response from universities. This strategy may back fire if you use it for all your e-mails .If this article helps please post your experience.